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Must Have and Should Have requirements also help agencies prioritize procurement of these ERM tools according to their needs and financial priorities. Records documenting the collections must remain separate from collections materials. And while were on the subject of meetings, if you are conducting the meeting or if you are taking the official minutes, your copy of the agenda and your official notes are records, of course. The HHS CIO has the authority to grant a one (1) year extension of this Policy. Most employees at the Library only create or receive temporary email records. In addition, training employees on the fundamentals of managing their records accomplishes at least three important organizational purposes: (1) employees are better able to protect the organizational interests with this knowledge; (2) lawyers will gain a higher degree of employee respect when they demonstrate how straightforward managing their The Records Management office has helped to develop your office File Plan so that your Records Liaison will know when its officially time to retire your records and set them aside in preparation for removal , based on when the records were created and what kind of information they contain. GDPR Training Learn the legal, operational and compliance requirements of the EU regulation and its global influence. Basic Records Management Flashcards | Quizlet Working with the OpDiv RO to establish and update records schedules for electronic system. The content and navigation are the same, but the refreshed design is more accessible and mobile-friendly. Chapters 21, 29, 31, 33), and regulations of the National Archives and Records Administration (NARA) at 36 CFR Chapter XII Subchapter B). You'll find questions that challenge your understanding of file record maintenance, contingency. Federal Register :: Patient Protection and Affordable Care Act, HHS Serving as the Senior Agency Official for Records Management (SAORM). Although you are not required to document everything you do every day at work, you are responsible for documenting any important actions you take or decisions you make that reflect the work of the Library. If kept there, such personal papers must be clearly designated as such and maintained separately from Federal records and nonrecords. This Policy must be reviewed, at a minimum, every three (3) years from the approval date. You will be reminded to organize your own records and destroy all the non-record materials you no longer need. Quiz Introduction Department of Health and Human Services (HHS) Annual Records Management Training Main Content Quiz Introduction Your are almost done!